Privacy Notice – Kartography CIC

Effective Date: July 2, 2025

Kartography CIC ("we", "us", "our") is committed to protecting your privacy and handling your personal data transparently, lawfully, and fairly in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. What Personal Data We Collect

We collect and process the following personal data when you sign up for our newsletter:

• Your name (if provided)
• Your email address

We do not use cookies, analytics, or tracking technologies on our website.

2. Purpose and Legal Basis for Processing

We process your personal data to send you newsletters and updates about our projects, events, and activities.

The legal basis for this is your consent, which you provide when you opt in to receive communications from us.

3. How We Store and Protect Your Data

Your data is stored securely and access is restricted to authorised personnel. We take appropriate technical and organisational measures to protect your personal data against unauthorised access, alteration, or loss.

We use secure third-party services (e.g. mailing list platforms) for email delivery, who are also required to comply with data protection laws.

4. Who We Share Your Data With

We do not sell, rent or trade your personal data. We may share it only with:

• Trusted email service providers to manage and send newsletters.
• Regulatory bodies if required by law.

5. How Long We Keep Your Data

We retain your data for as long as you remain subscribed to our newsletter. You can unsubscribe at any time using the link provided in every email or by contacting us directly.

6. Your Rights Under Data Protection Law

You have the right to:

• Access your personal data
• Correct inaccurate data
• Request erasure of your data ("right to be forgotten")
• Withdraw your consent at any time
• Object to or restrict how we process your data
• Lodge a complaint with the UK Information Commissioner’s Office (ICO): https://ico.org.uk

To exercise any of these rights, please contact us at info@kartography.org.

7. Changes to This Privacy Notice

We may update this notice from time to time. Any changes will be published on our website and take effect immediately.

8. Contact Us

If you have any questions or concerns about this privacy notice or your personal data, please contact:

Kartography CIC
Email: info@kartography.org